Administrative Tasks
Adding A User
Only a user with specific "add user" or "delete user" privilege may add new users. Without the right privileges, the Settings menu may not be visible or the User area may not be visible. If you do not see the images below either contact your local ...
Creating a Virtual Binder/Printing Closeout Documents
1. You will first need to select the grant from the grant selector. 2. From the Grant’s Menu, select Virtual Binder. 4. You will likely find this empty, in which case, you will click the Blue Copy Template button. 3. The first time you copy the ...
Adding a Disaster Program for Applicant
1. Click on State Menu 2. Find the Applicant and click on the Edit Pencil 3. Click on the Program Menu 4. Click the green Add Program Button 5. Edit Program Select Grant Type from the drop-down menu. Select Federal Awarding Agency from the ...
Adding a PW (Project Worksheet)
In order to add a PW, you will need to already have: The Applicant The Program The basic steps for adding a PW are: 1. Click on State Menu 2. Select Applicant. If no Applicant exists, add new Applicant. 3. Click on Program Menu 4. Select Program. If ...
Adding an Invoice/Expense for PW
In order to add an invoice, you must first have the following set up for the applicant: Grant Vendors Add Invoice/Expense for PW Click on Grants Menu Select Grant. If no Grant exists, Add Grant. Ensure Vendors exist within the Applicant Menu. ...
Adding Force Account Entry for PW
The process for entering a Force Account entry for a PW is very similar to adding an Expense Entry. In order to add a FA Entry, you must first have the following set up for the applicant: Grant Employees Equipment Add FA Entry for PW ...
Applicant Requests
To access Applicant requests, click Requests in the Applicant Menu. The Applicant Requests page shows a list of all the requests associated with the currently selected Applicant. Grant Requests associated with the currently selected Applicant are ...
Reimbursement Requests for Brand New Users-A Step by Step Guide
Getting Started with Tempest GEMS As a new user, GEMS can be complicated. This document is designed, not as a full GEMS manual, but to get you started with some basic user tasks. The flowchart shows you the order of task. The tasks are presented in ...
Adding Equipment
It is not necessary, but helpful, to add equipment before adding employees. Equipment for an applicant may be viewed by clicking on Equipment in the Applicant Menu. The interactive report displayed in the example below only has one Equipment item ...
Adding Employees
Before adding an employee it is helpful to have: Employee's labor rates Fringe rates (if applicable) Preferred equipment (if applicable) A. Set up employees from the applicant menu. 1. Click on the Applicant menu. 2. Click on Employees. Then ...
Adding Materials
Materials for an applicant may be viewed by clicking on Materials in the Applicant Menu. Editing an existing material is accomplished by clicking the Edit Pencil next to the material that needs to be edited. To add material, click the Add ...
Adding a Vendor
Vendors may be viewed by clicking on Vendors under the applicant’s name in the Applicant Menu. Editing an existing vendor is accomplished by clicking the Edit Pencil next to the vendor that needs to be edited. To add a vendor, click the Add ...
Adding a Revenue Source
Two revenue sources will be created automatically: One is FEMA and the other is the state agency. Revenue sources may include: • Insurance payments • Donations • Other sources of funding Tracking the sources of revenue aids in maintaining the ongoing ...
Grant Contracts- Adding a new contract/Editing Existing contract
Contracts are in the Grants Menu. Clicking on Contracts will display the Contract Selector. Click the Select checkbox next to the contract to be viewed Click the Edit Pencil to edit an existing contract Click Add Contract to add a new contract ...
Request for Public Assistance Process (RPA)
Applicants submit the RPA either through the RPA Portal or from Applicant Requests in Tempest-GEMS. Please refer to Applicant Requests. Using Tempest Gems for the RPA Process This process takes the applicant through a step-by-step “wizard” that ...
Procurement Policy Self-Assessment
One of the most useful features of Tempest-GEMS is that it provides tools to help grant recipients maintain grant compliance. Both granting agencies and external auditors reserve the right to ask for copies of an organization's procurement policy to ...